Your Data. Moved Safely. Zero Loss.
We migrate your customers, invoices, inventory, and transactions from Excel, QuickBooks, Shopify, or legacy ERPs into ERPNext. Cleanly and accurately.
Your Historical Data is Trapped
You have years of valuable business data scattered across:
Excel Spreadsheets
Multiple versions, conflicting data, no validation
QuickBooks
Can't easily export everything, proprietary format
Shopify
Order history, customer data, product info
Legacy ERPs
Proprietary formats, hard to extract
Paper Files
Yes, really. Physical documents to digitize
Old Databases
Custom systems, unknown structure
The Reality
70% of ERP implementation failures are caused by poor data migration.
Not the software. Not the training. Bad data.
Our 7-Step Data Migration Process
Data Audit
Identify all data sources, catalog what exists, assess data quality, estimate volume, identify gaps.
Extraction
Export data from all source systems, secure storage, document extraction process.
Cleansing
Remove duplicates, standardize formats, fix errors, fill missing fields, validate business rules.
Transformation
Map old fields to ERPNext fields, convert data types, recalculate values, generate import files.
Test Import
Import 10% sample data first, validate accuracy, test reports, client review.
Full Import
Import all data to production system, execute in correct sequence, handle errors gracefully.
Validation
Compare record counts, reconcile totals, spot-check records, generate validation report.
Data Types We Handle
Master Data
Customers
Name, contact info, addresses, credit limits, payment terms
Suppliers
Name, contact info, bank details, payment terms
Items/Products
SKU, description, pricing, categories, images
Employees
Personal info, job details, salary structure (HR packages)
Transactional Data
Sales Invoices
Invoice history, line items, taxes, payments
Purchase Invoices
Supplier invoices, line items, taxes
Inventory
Current stock levels, batch/serial numbers, valuations
Payments
Payment history, bank reconciliation
Opening Balances
Accounts Receivable
Who owes you money (aging by customer)
Accounts Payable
Who you owe money (aging by supplier)
Bank Balances
Starting bank account balances
Inventory Value
Stock value by item and warehouse
We Migrate From
Spreadsheets
- • Microsoft Excel
- • Google Sheets
- • CSV files
Accounting Software
- • QuickBooks
- • Zoho Books
- • Xero
- • Tally
- • Sage
E-commerce Platforms
- • Shopify
- • WooCommerce
- • Magento
Legacy ERPs
- • SAP (yes, we've done it)
- • Oracle
- • Microsoft Dynamics
- • Focus Softnet
Before vs. After Cleansing
| Issue | Before | After |
|---|---|---|
| Duplicates | "ABC Trading", "ABC Trading LLC", "A.B.C. Trading" | "ABC Trading LLC" (merged) |
| Phone Format | "0501234567", "+971-50-123-4567", "050 123 4567" | "+971 50 123 4567" |
| Missing Fields | No email for 40% of customers | Email requested or marked "N/A" |
| Invalid Data | "Dubai" in phone field | Corrected to proper fields |
Data Quality Scorecard
Migration Timeline
| Data Volume | Typical Timeline |
|---|---|
| < 500 records | 2-3 days |
| 500-2,000 records | 1 week |
| 2,000-10,000 records | 2-3 weeks |
| 10,000-50,000 records | 3-4 weeks |
| 50,000+ records | 4-8 weeks |
Timeline depends on data quality, not just quantity. Clean data migrates faster.
Included in All Packages
Data migration is included in every implementation package:
| Package | Data Records Included | Complexity |
|---|---|---|
| Starter | Up to 500 | Basic (customers, invoices) |
| Growth | Up to 2,000 | Standard (+ inventory, suppliers) |
| Professional | Up to 10,000 | Advanced (+ historical transactions) |
| Enterprise | Up to 50,000 | Complex (+ multi-company) |
| Extreme | Unlimited | Enterprise (millions of records) |
Additional Fees (If Needed):
Data exceeding package limits: Quoted based on volume
Complex transformations: AED 150/hour
Legacy system extraction assistance: Quoted per system
What If Something Goes Wrong?
We maintain comprehensive safety nets:
Full Backup
Complete backup before migration starts
Migration Scripts
Can re-run if needed for corrections
Rollback Procedure
Documented process to restore previous state
Test Environment
Validate everything before production
Worried About Losing Your Data?
Book a free consultation. We'll assess your current data situation and explain exactly how migration will work for your business.